Document Controller & Project Coordinator
| Position | Document Controller & Project Coordinator |
| Location | Abu Dhabi / Dubai |
| Employment Type | Full Time |
Description
Position Overview
We are seeking a highly organized and proactive Document Controller & Project Coordinator with proven EPC project experience, preferably within utility, transmission, substation, or infrastructure environments.
The ideal candidate will be responsible for managing project documentation, coordinating between internal teams and external stakeholders, supporting work permit processes, and ensuring smooth document flow and submission compliance throughout the project lifecycle.
Experience in regulated utility environments (e.g., TAQA, TRANSCO Abu Dhabi or similar transmission authorities) is highly preferred.
Key Responsibilities
Manage complete project documentation lifecycle including preparation, submission, tracking, revision control, and archiving.
Maintain document registers, logs, trackers, and ensure proper version control of drawings, technical documents, and correspondence.
Coordinate document submissions with engineers, consultants, designers, subcontractors, and clients.
Cross-check all non-technical aspects of submissions (formatting, document numbering, revision status, compliance with client templates, completeness of attachments, etc.).
Ensure timely submission of technical and commercial documents as per project schedule.
Manage and track drawing revisions, method statements, ITPs, material submittals, RFIs, and as-built documentation.
Support preparation and submission of work permits, access approvals, NOCs, and authority documentation.
Coordinate site documentation requirements including safety documents, manpower approvals, and permit tracking.
Assist Project Manager in tracking project progress documentation, schedules, deliverables, and compliance requirements.
Maintain communication records and ensure proper documentation flow between client, consultant, OEM, and internal teams.
Support preparation of handover documentation, final dossiers, and close-out documentation.
Requirements
Required Experience & Qualifications
Minimum 3 years of experience in Document Control / Project Coordination.
Mandatory experience in EPC projects (utility, substation, transmission, telecom, or infrastructure projects preferred).
Strong experience handling large-volume engineering documentation.
Experience managing document submissions to utility or regulated authorities.
Familiarity with document management systems.
Strong knowledge of revision control and document numbering standards.
Experience supporting work permit processes and authority coordination.
Proficient in MS Office.
Preferred Experience
Experience in handling projects with Abu Dhabi utilities such as TAQA Transmission, TRANSCO, ADDC, or similar regulated environments.
Experience working on substation, transmission, telecom backbone, DC power systems, or infrastructure upgrade projects.
Understanding of HSE documentation flow within utility projects.
Familiarity with CICPA / CNI / security pass documentation processes.